terms and conditions for utilisation of stallions at the Saxon State Stud Administration‘s covering stations

I. Covering period

The Saxon State Stud Administration (hereinafter: SGV) offers the state-owned stallions listed in the stallion directory for breeding at several covering stations. These stallions are at stud from end of February to mid-July, and breeders can chose between covering or insemination. SGV reserves the right to modify details provided in the directory during the running season, i.e. they are subject to changes. Utilising SGV’s stallions, the mare owner accepts the following terms and conditions as binding and mandatory.

II. Covering and insemination fees

1. The stud fees annexed (incl. 7%VAT) apply for the utilisation of SGV’s stallions for breeding. 

2. If registered English thoroughbred mares are covered by English thoroughbred stallions, the stud fee is €500.00 strictly net.

3. Stallions licensed for breeding by SGV but originating from other breeding associations are no longer fully registered with their original associations by SGV. Breeders shall be prepared for higher fees with such other associations. For further information, please, contact the breeders association directly.

III. Fee reductions 

1. During the 2018 covering season, owners of mares rewarded with a state prize (Staatsprämie), or rather candidate mares for being awarded such a state prize, breeding their mares to SGV’s stallions will be granted the following fee reductions after submission of the prize record in the horse’s passport: €80.00 for riding horses, €60.00 for heavy warm-blooded, €40.00 cold-blooded horses, and €30.00 for Haflinger horses and riding ponies, respectively. For mares rewarded with a breeders association’s prize (Verbandsprämie), 50% of the reductions for the above mentioned state prize mares apply.        

2. For mares rewarded with other prizes, we do not grant any fee reduction. 

3. If a breeder/owner brings in more than one mare for covering/insemination, he will have to pay the full stud fee for the first mare and, from the second mare on, will get a reduction of €50.00 for riding horses, €40.00 for heavy warm-blooded and cold-blooded horses, and €20.00 for Haflinger horses and riding ponies per mare, respectively. 

4. Mares who did not give birth to a living foal after being covered or inseminated by SGV’s stallions in 2018 are granted a one-off fee reduction of 50% of the stud fee paid to SGV in 2017. This reduction will only be granted after submission of the original covering certificate 2017 as well as the evidence of payment, and only if the mare will be covered again by one of SGV’s stallions in 2018. Continuation of this fee reduction in the breeding season in 2019 and the following is excluded. 

5. For mares that were covered or inseminated for the first time by one of SGV’s stallions after 15th June 2017 and did not give birth to a living foal consequently, no stud fee will be charged in 2018. This, however, requires submission of a veterinarian certificate. If such a mare is now covered by a stallion with a higher stud fee, the difference will be charged. This scheme can be taken only once in the following year to complete.  

6. Only one of the stud fee reductions mentioned above under II No. 1 - 5 can be applied per mare, i.e. the highest one applicable.    

7. Fee reductions for inseminations of stallions in community property can only be applied, if the breeder use the same covering or insemination station in the breeding season 2018 on which the mare was covered respectively inseminated and accounted in 2017.

8. For Breeders who decide to cover their mares with a carrier of the genetic defect, the SGV will pay the costs of the genetic test for these mares in the 2019 covering season. For these mares the costs in form of a covering credit to a maximum of € 50,00 will be paid. Therefore it is necessary to present a copy of the invoice with the laboratory results. Mares that are tested as carriers of the genetic defect should be covered by a WFFS negative stallion.

IV. Artificial insemination and frozen semen 

1. At the Moritzburg insemination station with its subsidiaries in Graditz and Marlishausen, the stallions listed in the stallion directory as such are available for insemination using fresh or frozen semen. Insemination period ends on 15th July. Mares already inseminated can be treated again until 15th August.   

2. The mare owner bears the costs for shipping fresh semen. Within Germany, they are €27.00 incl. 19%VAT (including packaging) on week days. Transports at weekends and on public holidays will be charged with a higher price. If the owner collects the semen himself, only the transport container will be charged with €9.00 (incl. 19%VAT). The shipping at weekend starts regulary from 13.04.2019. For shipping before this date the transport costs have to be requested individually. Alternatively, there is the possibility of pickup.

3. Costs for veterinarian examinations with regard to covering or insemination will be charged separately by the respective veterinarian. 

4. When shipping fresh semen abroad, the following costs will accrue: a fee of €60.00 plus 19%VAT for certification per stallion and shipment, charges for transport, and €9.00 (incl. 19%VAT) for the transport container. For transportation, an offer by a shipping company will be obtained. Therefore, charges for transport can vary.    

5. The price for semen is equal to the stud or covering fees. Semen for four inseminations will be included in one shipment (for one first insemination and three follow-ups). For any further supply of semen, the stud fee will be charged once more. When the insemination is realised by SGV’s inseminators, no further costs for handling the semen of SGV stallions will be charged. 

6. If semen by stallions from other insemination stations, which are not listed in the stallion directory, is to be used, it can be ordered via SGV’s insemination station. SGV’s insemination station will then charge the mare owner with the provision of semen (including shipping costs). Furthermore, it will charge a lump sum of €100.00 plus 19%VAT per mare for ordering the semen. All possible price or fee reductions don't apply in this case.

7. For the shipping of frozen semen, the following provisions apply additionally:

a) It must be ordered in writing via letter, fax or e-mail.

b) For shipping frozen semen, the ordering insemination station (or veterinarian) has to send a nitrogen shipping container to Moritzburg. In exceptional cases only, a transport box can be provided by the Moritzburg insemination station, charging a deposit of €1,000.00 (net) and a lending fee of €100.00 (net) per week (started week). In case of using a disposable one-way container, the breeder bears the costs for such container as well as for its transportation.  

c) In case of shipping frozen semen to the European Unionor to third countries, the mare owner will bear the costs for the compulsory certificate by a public veterinarian, i.e. €60.00 (net) per stallion and shipment. Shipping costs and handling charges need to be inquired by the owner individually.

d) Customers from the European Union ordering fresh or frozen semen will have to pay 19% turnover tax, except they can prove to have a valid VAT-ID. In that case they are turnover tax-exempt. Mare owners from other countries do not have to pay the turnover tax.

e) We do only ship semen within and outside Germany on advance payment. After receipt of payment on SGV’s bank account the semen will be shipped.

f) Handling and shipping times after the arrival of a nitrogen shipping container are as follows: 1 day – within Germany 4 days – within Europe 1 week – outside Europe. 

8. The insemination station does not guarantee the successful result of an insemination and it is not reliable if shipped semen does not arrive in time or not at all, due to force majeure or a fault of the shipping company, the veterinarian or the mare owner. 

V. Payment and appointment for cover

1. After selecting a stallion and making an appointment with the covering station’s head, the mare can be brought to the stallion. The mare’s pedigree documents or horse passport need to be provided to the station’s head in any case and the stud fee is to be paid in cash. Once the stud fee has been paid, the breeder reserves the right to have his mare covered by that stallion during the running season until July. 

2. The exact date for covering as well as that for further attempts will always be determined by the station’s head, in consultation with the breeder. Breeders are generally asked to keep such appointments, in their own interest. 

3. At Moritzburg State Stud and Graditz Principal Stud, boarding costs for guest boxes for mares coming in for insemination are €10.00 per day for mares and €12.00 per day for mares with foals. All prices include VAT.

VI. Sanitary regulations for breeding

The covering station heads are obliged to obey the following sanitary regulations:

a) Submission of an appropriate horse or equine passport to the station’s head is obligatory. Stations’ heads have to exclude mares without passport from covering or insemination.

b) Allowed for covering without special veterinarian examination are:                
A             Mares up to four years who certainly have never been covered before
B             and mares with foals to heel after a normal birth.

c) Not allowed for covering are mares which
A             are obviously suffering from a venereal disease, have had a miscarriage, or resorbed their embryo, 
B             have not given normal birth (complicated births, placenta retention, impaired postpartum period),
C             have not gotten pregnant, have been bought infertile, and  
D             have been back in heat twice during one covering period.  
These mares need to be checked by a veterinarian and have a clinical and a bacteriological examination (cervix swab test). It is required to do those exams and the cervix test during a heat. The veterinarian certificate and the results of the cervix test have to be presented to the covering station’s head.   

d) Excluded from covering are mares with cough, other symptoms of influenza or other contagious diseases. Mares under categories C and D will only be admitted for covering after submission of a veterinarian certificate of non-objection.

e) Breeders are recommended to have their mares checked for equine infectious anaemia by means of a Coggins test before breeding them.

VII. Change of stallion

1. If a stallion is not available for donating or covering because he is participating in tournaments, the breeder can choose between another stallion or the use of frozen semen. In case a stallion with a higher stud fee is being chosen, the difference in price needs to be paid additionally. A reimbursement of paid stud fees is excluded. 

2. Three-year-old stallions preparing for their 70 days-test will be withdrawn from the covering or insemination stations on 15th June 2018 in order to be well-prepared for that performance test. 

3. SGV reserves the right to limit the number of mares covered/inseminated by one stallion. If such restrictions are necessary, they will be announced publicly and displayed on a board at the respective covering station.    

4. If a mare is in heat twice again after being covered/inseminated and has a veterinarian certificate of non-objection, the owner has – in accordance with the station’s head – the right to use another stallion from the same station for covering without having to pay any re-registering fee. Changing to another stallion from one of the other SGV’s stations without having to pay the full stud fee again is only possible until 1st July of every year and only with the permission of SGV. In that case, a re-registering fee of €32.00 (incl. 19% VAT) needs to be paid before the mare will be covered by the second stallion. Previously, a written application has to be sent to SGV, indicating the mare and the stallion from the first station as well as the desired second stallion and its station. The stud fee receipt and covering certificate of the first covering need to be presented by the mare’s owner to the station’s head at any follow-up covering in order to be registered there. If these documents are not submitted, the station’s head has the right to refuse covering or to charge the full stud fee again. 

5. If a second stallion with a higher stud fee is chosen, the mare’s owner has to pay the difference in any case before the mare will be covered by this stallion. If the second stud fee is lower than the first one, SGV unfortunately does not reimburse the difference. 

6. Mare owners who have their mares bred to another stallion at another station without previous permission by SGV will, in any case, have to pay the full stud fee for the stallion used at that second station.    

7. Waiver or remission of the stud fee due before the first covering or insemination cannot be claimed for if the mare does not get pregnant or dies, has an accident or somehow else gets useless for breeding before the expected foal is born.

VIII. Foaling

A foal’s birth needs to be reported to the head of the covering station respectively the insemination station. It will be recorded sex, coat and marking of the foals for the proof in the covering and insemination lists.

IX. Liability

When mares are brought to the stallions or staying in the covering station’s area, neither SGV nor its employees are liable for any slightly negligent damage or injury caused by the stallions to the mares, owners or their agents, or for any damage or injury caused otherwise, just as little as for any disease possibly transmitted to the mares and its resulting consequences. Any duty of replacement according to Art. 833 German Civil Code and any liability of SGV for slightly negligent behaviour of the covering station’s head, the stud’s staff and other people involved in the covering or taking care of the mares (Art. 278, 831, ff. German Civil Code) are particularly excluded.

It is recommended to obtain a third-party liability insurance.

Place of performance is where the stallion is stationed, place of jurisdiction is Dresden, Germany.

Saxon State Stud Administration

Moritzburg, February 2019